Position Title: Accounts Payable Processor 

Reports to: Accounting Supervisor 

Works with: 

Internal: Reporting to the Accounting Supervisor and coordinates with the Finance Officer, CORE staff, Project staff, Mancom
External: Interacts with local/international donors, suppliers, consultants, external auditors, Government agencies, and other stakeholders of KKPFI. 

GENERAL DESCRIPTION 

The AP Staff is accountable for the accurate recording, budgeting, and reporting of the financial transactions, and the implementation of Projects complies with KKPFI's existing guidelines and policies, with the local laws, Generally Accepted Accounting Principles, Philippine Financial Reporting Standards and terms and conditions of WWF Network and Donors. 

The position exists to ensure that KKPFI continues to be a responsible, accurate, and competent steward of domestic and foreign funds. 

The position is responsible for the pre-audit of disbursements, posting of journal entries in the Accounting System, preparation of Check Vouchers (CVs), bank and books of accounts reconciliation, cash advance monitoring, and spending report for the assigned projects or units.

DUTIES AND RESPONSIBILITIES AND EXPECTED DELIVERIES

1. Accounting Function
   1. Maintains books of accounts for Projects.
   2. Reviews requests for payments, cash advances, and liquidation receipts and ensures the completeness and validity of required supporting documents. 
   3. Accurately records disbursement transactions in the Accounting System and generates corresponding Payment Vouchers. 
   4. Reviews and records subsequent liquidation or reimbursements for CORE and Project staff cash advances. Reviews and analyses General Ledger account balances monthly and prepares corresponding adjusting journal entries as necessary. 
   5. Prepares and records month-end and year-end adjusting entries for accrual of expenses and recording other journal entries. 
   6. Generates and submits monthly Financial Reports and provides a comparative budget report against actual for assigned Projects. 
2. Budget Monitoring Function 
   1. Ensures that expenses are charged according to the Annual Operating Plan and aligned with the Project’s Budget.
   2. Monitors budget balances. Any deviations and excess over budget must be cleared with the appropriate approving officer before approval. 
   3. Support the Project Manager or Unit heads in preparing the Annual Operating Plan. 
   4. Provides monthly updated budget monitoring reports to each Unit Head. 
3. Financial Report Generation 
   1. Monthly generates, analyzes, and submits the following reports to the Accounting Head due on agreed dates:
      1. Cash Disbursement Books
      2. Monthly schedule of Cash advances to Employees, Project Staff, and/or partners
      3. Monthly schedule of AP suppliers
      4. Trial Balance for each project being handled. 
      5. Cost Recovery and Admin Fee generated from each Project.
   2. Support Accounting supervisor and Head of Project Accountants in completing and submitting financial reports to donors.
4. Internal Audit Function 
   1. Responsible for ensuring compliance with the company’s policies and procedures and Philippine Financial Reporting Standards.
   2. Ensures implementation of sufficient internal control systems and procedures to safeguard KKPFIs’ assets and other resources of the foundation.
   3. Facilitates the submission of audit requirements for internal and external audit.
5. Others 
   1. Performs other tasks incidental and necessary to the performance of duties and responsibilities of the position. 

DELIVERABLES