Location: HR Based

General Description:

The Bookkeeper is accountable for the accurate recording, budgeting, and reporting of the financial transactions and that implementation of Projects complies with KKPFI existing guidelines and policies, with the local laws, Philippine Financial Reporting Standards, and terms and conditions of WWF Network and Donors.

The position exists to ensure that KKPFI continuous to be a responsible, accurate, and competent steward of domestic and foreign funds.

The position is responsible for the pre-audit of disbursements, posting of journal entries in the Accounting System,  preparation of Payment Vouchers (PVs), bank and books of accounts reconciliation, budget monitoring, and financial reporting for the assigned Project. 

Works with:

Internal: Reporting to Head of Finance & Accounting and coordinates with Finance Officer, Project Accountants, CORE staff, Project staff, Mancom 

External: Interacts with local/international donors, suppliers, consultants, external auditors, government agencies and other stakeholders of KKPFI.

Duties and Responsibilities and Expected Deliverables:

A. Accounting Function

Maintains books of accounts for Projects.

1. Reviews request for payments, cash advances, and liquidation receipts and ensure completeness and validity of required supporting documents.
2. Accurately records disbursement transactions in the Accounting System and generates corresponding Payment Vouchers.
3. Reviews and records subsequent liquidation or reimbursements for cash advances of CORE and Project staff.
4. Prepares monthly bank reconciliation of all assigned bank accounts. Reviews and analyses General Ledger account balances on a monthly basis and prepares corresponding adjusting journal entries as necessary.
5. Prepares and records month-end, year-end adjusting entries for accrual of expenses and recording of other journal entries.
6. Generates and submits monthly Financial Reports and provides a comparative report of budget against actual for assigned Projects.

B. Budget Monitoring Function

1. Ensures that expenses are charged according to Annual Operating Plan and aligned with Project’s Budget 
2. Monitors budget balances.  Any deviations and excess over budget must be cleared with the appropriate approving officer prior to approval. 
3. Support the Project Manager or Unit heads in the preparation of the Annual Operating Plan. 
4. Provides updated budget monitoring reports to each Unit Head

C. Financial Report Generation

1. Monthly generates, analyze, and submits the following reports to the Accounting Head due on agreed dates:
   1. All books of accounts (for each conservation project), i.e. General Ledger Book, Cash Receipts Book, Cash Disbursement Books and Journal Books.
   2. Trial Balance for each project being handled.
   3. Cost Recovery and Admin Fee generated from each Project.
   4. Comparative expense monitoring report
   5. Financial report of the assigned project
2. Support Finance Manager in completion and submission of financial reports to donors.

D. Internal Audit Function

1. Responsible in ensuring compliance with the company’s policies and procedures and Philippine Financial Reporting Standards.
2. Ensures implementation of sufficient internal control systems and procedures to safeguard KKPFIs’ assets and other resources of the foundation.
3. Facilitates the submission of audit requirements for internal and external audits.

E. Others

1. Performs other tasks incidental and necessary to the performance of duties and responsibilities of the position.

DELIVERABLES:

1. Accurate and timely recording of transactions (i.e. disbursements, accruals, liquidations, adjusting entries) in Accounting System on a regular basis.
2. Preparation of Bank Reconciliation every first week of the following month  
3. Timely generation of TB and all Books of Accounts every 3rd day  of the following month.
4. Timely submission of Financial Reports 
5. Preparation and submission of required documents for internal and external audit requirements
6. Submission of exemption report to document any deviation to standard policies and procedures

EDUCATION AND EXPERIENCE:

1. Graduate of Bachelor of Science in Accountancy
2. CPA preferred but not required
3. At least three (3) years of experience in bookkeeping, financial reporting or auditing.
4. Knows how to navigate and use Sage 50 or Peachtree

SKILLS REQUIRED:

1. Proficient in MS Office, Word, Excel and PowerPoint
2. Know how to use Google apps
3. Good in oral and written communication both in English and Tagalog 
4. Willing to be assigned to Projects sites.